Collection of Fees or issuing online Fees voucher has been designed in a very easy and simple way. It will automatically store the data of fees collection of each student, hence there is no need for separately posting and feeding records.
To collect fees or issue fees voucher the student name needs to be searched. There are various search options that can be used to get the desired student whom fees needs to be collected.
The next screen will show the Name / Class of the student along with all the Fees Heads which are assigned to his class. Also a list of months is displayed which will show the name of months which are already paid. If there is any Balance also, it will show here. User can select the Fees heads for collecting payment and move to next screen. User can also move to next screen without selecting any Fees heads if the payment is not related to any fees heads. For ex: If Parent wishes to pay only the Balance amount, user can simply move to next screen without selecting anything.
User can also deactive fees heads which are not relevant to this student. For ex: if “Conveyance” fees head is created and class 3 is assigned to it, then it means that all student of class 3 are liable to pay this fees whether it applies to them or not. So an option is given to deactivate any fees head if it doesn’t applies to a student. A small tick mark near “Not Paid” under any Fees head is the sign for active fees heads. If this sign is pressed it will become “X” and that fees head will become deactive for this student. (Note: If any fees head is already paid, then there will be no option for making deactive).
If user has selected any fees heads which are of “Monthly pay term” then next screen will show a list of months. User can select the needful number of months and move to next screen. If non monthly Fees heads are selected like Admission Fees or Library Fees, then Month selection screen will not show up.
This is the final Voucher screen with all the details of the student and the various Fees Heads selected. It will auto-calculate the amount as per number of months selected. Any balance amount will be added in the total amount. Also provision of Discount if any, is given in the form of “Less” column. If parent pays any amount which is less than the total amount, the difference will become the “Balance” automatically.
After the press of Submit button, a pop up screen will
show the various details of the Voucher. It will ask user to Send SMS to the Parents. If press Yes, an automatic messae will go like this ” Dear Parents, Thanks for depositing the fees of Rs 2400 of your child AMIT KUMAR class5. Regards, CITY SCHOOL”
Once submit button is pressed the Fees will be successfully paid and instantly updated in the school fees records.