The fees master is the 1st step for managing fees of students. Here all the Fees heads are created and assigned with different amount for different classes. It has been developed with a very flexible nature so that schools can very easily create different fees heads like Tution Fees, Exam Fees, Admission Fees etc, and assign class or classes & different amounts of each class as per requirement.
The 1st step is to Add Fees Head or Fees item like Tution or Exam Fees. It can be done through ADD NEW button. Also here, it will show the list of entire Fees heads which are already created. A filter option of class is given to know which class has been assigned which fees heads.
In the ADD NAME column, Fees head name will be entered. It can be Tution fees, Examination Fees, Computer Fees, Admission Fees, Conveyance Fees, Library Fees, School Magazine or any other as School requires.
Next is the option to select Fees Group. Since Schools have three types of Fees schedule – Monthly / Yearly / One Time. While Tution Fees, Conveyance Fees are monthly items, Examination fees, School Magazine or Library Fees are paid Annually. Similarly Admission Fees or TC charges are paid One Time. So the user can easily select the fees group as per requirement.
After selecting FEES GROUP, an amount can be assigned to the Fees Head which is optional. The purpose for the amount column here will be explained later. Once it is done SAVE button will make the Fees Head save in FEES MASTERS.
Once Fees Head is saved, Next step is to Assign Class & Amount to it. Since there any many Fees Heads which are not applicable to all the classes, hence it is neccessary to assign them to only those classes which are meant for it. For Ex: Computer fees of Library is not meant for Nursery or Playgroup class.
Also it is not neccessary that Fees of every class is same. Hence it is essential to assign amount to each class as per requirement.
Press the Edit/Assign button will lead to the screen where classes can be assigned & amount can be made fixed.
At this page, user can Edit any Fees head name if required. He can also edit the amount if he wants that amount to be fixed for all the classes assigned to this fees head. For ex: if he enters Rs 500 here for Tution Fees, he will found that all the classes which he assigns to this Fees head will have Rs 500 as the amount. He can change the amount of each class in the next screen.
To assign class and amount of a Fees head for each class, ASSIGN CLASS option will be used.
Now for a fees head user can assign all or few classes as per requirement. He can also assign different amount for different classes. This is very important feature as it will fix the amount of fees head for a class. At the time of collecting fees user cannot change the amount. This will bring more security & surety of collecting fees in a proper manner.